Dashboard

Stock overview at a glance

Stock Movement — Last 14 Days

Stock Quantity by Category

Items by Category

Stock Alerts View Reorder Report →

No low stock items.

Recent Transactions

No transactions yet.

Stock by Category

Category	Products	Total Stock	Low Stock	Out of Stock

Recent Stock Adjustments View Adjustment Report →

No adjustments recorded yet.

Products

Manage your product catalogue

SKU	Product Name	Category	Subcategory	Unit	In Stock	Min Level	Unit Cost	Status	Actions

Suppliers

Manage your supplier directory

Supplier Name	Contact Person	Phone	Email	Products Supplied	Notes	Actions

Stock In

Record incoming stock

New Stock In Entry

Product

Narrow by subcategory (optional — helps when the same item name has several variants)

Current Stock

Unit

Current Avg Cost (existing stock)

New Avg Cost (after this receipt)

Category / Subcategory

Quantity In *

Date *

Unit Cost (optional — this receipt's price)

Total Cost

Supplier

Reference / PO Number

Notes

Adjustment Reason (leave blank for a normal receipt)

Stock In History

Date	Product	SKU	Qty	Reference	Notes	Actions

Stock Out

Record outgoing stock

New Stock Out Entry

Product

Narrow by subcategory (optional — helps when the same item name has several variants)

Current Stock

Unit

Category / Subcategory

Quantity Out *

Date *

Issued To / Reference

Notes

Adjustment Reason (leave blank for a normal issue)

Stock Out History

Date	Product	SKU	Qty	Reference	Notes	Actions

Purchase Orders

Create, send and receive purchase orders against suppliers

PO Number	Supplier	Order Date	Expected	Items	Status	Total Value	Received	Actions

Reports

8 focused reports for stock, movement and purchasing decisions

Stock Balance Report — current quantity of each item in stock

SKU	Product	Category	Unit	Opening Balance	Stock In	Stock Out	Closing Balance	Min Level	Status	Unit Cost	Stock Value

Stock Movement Report — all stock in/out, date-wise, with who recorded it

Date	Type	SKU	Product	Category	Qty	Reference	Notes	Recorded By	Recorded At

Low Stock Report — items below reorder level, with a recommended reorder quantity

SKU	Product	Category	Unit	Current Stock	Min Level	Shortfall	Recommended Reorder Qty

Out of Stock Report — items with zero quantity available

SKU	Product	Category	Unit	Min Level	Last Movement	Preferred Supplier

Stock Adjustment Report — manual adjustments: damaged, expired, lost or corrected items, with reasons

Date	Type	SKU	Product	Qty	Reason	Notes	Recorded By

Supplier Report — supplier details and purchases recorded against them

Purchase value is based only on Stock In entries where a Unit Cost was recorded — entries without a cost aren't counted, so this is a floor, not a guarantee of completeness. Outstanding balances still aren't tracked, since there's no invoicing/payment data.

Supplier	Contact	Phone	Email	Stock-In Transactions	Total Qty Purchased	Total Purchase Value	Last Purchase Date

Product Report — full product list with category, SKU and current stock

SKU	Product	Category	Subcategory	Unit	Current Stock	Min Level	Unit Cost	Preferred Supplier

Reorder Report — everything that needs replenishment now, with a suggested purchase quantity

	SKU	Product	Category	Unit	Current Stock	Min Level	Status	Suggested Order Qty	Estimated Cost	Preferred Supplier

Purchase Orders Report — every PO with its financial breakdown

PO Number	Supplier	Order Date	Expected	Status	Items	Subtotal	SSCL	VAT	Discount	Grand Total	Received

Database

Backup & restore the full stock database — administrator access only

Backup

Download a complete snapshot of Products, Suppliers and Transactions as a single JSON file. Keep this somewhere safe — it's the only way to restore your data if it's ever lost.

Restore

Warning: restoring will completely replace all current Products, Suppliers and Transactions with the contents of the backup file. This cannot be undone — consider taking a fresh backup first.

Users

Manage user accounts and access levels — administrator only

Name	Email	Access Level	Categories	Created	Actions

Activity Log

Who did what, and when — administrator only

Date & Time	User	Action	Type	Item	Details

Dashboard

Products

Suppliers

Stock In

Stock Out

Purchase Orders

Reports

Database

Users

Activity Log

Add Product

Manage Subcategories

Still there?

Add Supplier

New Purchase Order

Purchase Order

Add User

Confirm Delete